Problems with SharePoint & Tips to Make It Better

Posted on by Randall J. Lopez

Are you using SharePoint for Enterprise Content Management (ECM) and Document Management (DM)? If you’re a SharePoint user, you might have some issues and complaints about its inadequacy. SharePoint, a popular document management system used by many enterprises has gained a huge segment of the content and collaboration market. However, users have mixed opinion about it as some companies have benefited from SharePoint, while others complain of poor usability.

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The problem usually arises due to inadequate user training, the difficulty of use, and lack of senior management support. And despite transforming the 2010 version of the SharePoint, usability still remains an issue. But this doesn’t mean that users are going to abandon SharePoint.

So, if you also face any issues with this platform, here are some tips to make your SharePoint experience better. By correctly configuring, SharePoint can be used efficiently for organizing internal content, controlling access, and sharing content externally.

Inability to Find What You Need

Most probably, you face the issue of not finding what you need. You can use SharePoint’s search but that doesn’t necessarily solve much of the nuisance because the feature hasn’t seen any major architectural improvement over the years. SharePoint’s inefficient search capabilities are a problem but it can be tuned. For better results, users should use advanced search software to get more relevant, personalized, and context-sensitive results. Some enterprises handle this task by creating separate SharePoint domains for every department of the company. However, the best option is using security groups and organizing the documents into libraries.

Slow Indexing

To tackle the problem of slow performance, make use of a sufficient amount of disks and CPU for your SharePoint servers. You can use numerous front-end performance tuning options for better utilization of memory and disk. The individual user permission is difficult to manage and is responsible for slowing down the indexing process. To avoid this, using groups is better than individual permissions. Also, SharePoint, as well as the backing SQL Server needs to have proper disk resources. In addition to this, remove BLOBs from SQL Server and use local storage.

Unattractive Look

If you don’t appreciate the dull look, you can easily customize SharePoint. Without the need of much technical knowledge, it is possible to create an attractive variant of SharePoint by incorporating your corporate look. All you need to do is use HTML and CSS to change the look of your SharePoint.

A Problem in Sharing Things

Another issue is the difficulty of sharing things. To solve this problem and improve your users’ ability of sharing, you should assign users to groups and permissions to groups. There’s no need to use Dropbox because SharePoint can share files externally and securely. Also, the users need to be aware of the hierarchy of SharePoint sites, site collections, document libraries, folders, and files. It is of utmost importance to educate your users about the SharePoint’s full capabilities. Moreover, you should make sure that users have access to a more organized place to create shares.

In addition to these problems, SharePoint’s multilingual user interface is incomplete and not designed for multilingual collaboration. However, it is possible to synchronize the UI and content in the user’s selected language.